EZOfficeInventory is a polished, mature asset tracking product, and if you have landed on comparisons you have almost certainly got it open in another tab. It is not a bad tool. This page is about the shape of what it asks for, which is rarely the thing you compare.
I am not going to quote prices — they change, and a stale number about someone else's product is worse than no number. What does not change is how each option charges, and that is what decides whether it still fits you in three years.
What EZOfficeInventory actually asks
A subscription that grows with your team. The pricing is per user, per month. That is entirely normal for hosted software, and it has one consequence worth thinking about carefully: the more people you want to be able to look at your inventory, the more it costs to let them.
In practice that quietly shapes how you work. The warehouse supervisor who would find it useful does not get a login. The second office checks with you by message instead of looking it up. The tool ends up used by fewer people than it should be, for a reason that has nothing to do with the software's quality.
When you should buy it anyway
Genuinely, if any of these is true, go and buy a hosted tool and stop reading:
- Several people need to edit at the same time. This is the real dividing line. A file — any file, on any sync service — does not merge two simultaneous edits, and the loser is silent.
- You need roles and permissions, so some people can see but not change.
- You need alerts that arrive by email or push when you are not at the screen.
- You need integrations — SSO, an API, syncing with Intune or Active Directory.
Every one of those needs a server. If you need them, buy the server. I would rather you found this page and bought the right thing than bought something from me that does not fit.
The other options, and their shapes
Snipe-IT or GLPI
Free and open source, which is a real gift to the industry. The ask is infrastructure: a web server, a database, PHP, and someone who keeps all three patched. Excellent if you already run a Linux box and enjoy it. If standing that up is the reason asset tracking has been on your list for two years, that is the ask.
AssetTiger
Free below a certain number of assets, then a yearly bill that steps up as your estate grows. The ask is that your data lives in their cloud and your cost is driven by how many things you own. If you are comfortable with both, the free tier is a genuinely good deal and you should take it.
A free Excel template
The honest baseline. It asks nothing and gives you a list of columns. No dashboard, no check-out log, no depreciation, and critically no history — edit the “assigned to” cell and last month's answer is gone.
Where the third option fits
Between “run a server” and “pay per person, forever” there is a gap, and it is a big one: the business with twenty to a few hundred devices, one person who is IT-ish, nobody editing simultaneously, and no appetite for either.
That gap is what this was built for. One Excel file with a dashboard on top — check-out to real people with a name and a date against it, locations, depreciation and book value, warranty alerts colour-coded before they lapse, due-back dates with an Overdue filter, barcode scanning, and printable labels generated from your own list.
What it asks of you, stated as plainly as the rest
It would be dishonest to list everyone else's trade-offs and not my own. So:
- One editor at a time. It is a file. Two people editing at once will lose work. This is the biggest limitation and it rules out some teams entirely.
- No permissions, no SSO, no audit certification. If you need a tamper-evident trail with access controls, this will not satisfy an auditor.
- Nothing can be sent to you. Overdue items are colour-coded on screen, but no email or push notification exists, because sending one needs a server and there isn't one.
- Camera scanning only works on Android. Chrome and Edge on Windows do not support the barcode API, and neither does Safari on an iPhone or iPad. A USB scanner works everywhere and costs about $25.
In exchange: one payment, unlimited assets, unlimited people looking at it, no server, no
account, and your data stays in an .xlsx on your own disk. Stop using the dashboard
tomorrow and it is still just a spreadsheet you own.
Look at it before you decide
There is a live demo with sample data. It runs in your browser, it does not ask for an email, and you can click every screen — check-out, the activity log, depreciation, warranties, scanning — before deciding whether any of this is for you.
It is $79 once. If after ten minutes you know you need simultaneous editing or permissions, go and buy the hosted tool instead.