Know which volunteer has which mic, and when it is due for service
Sign equipment out to volunteers, track it across ministries, and see what needs servicing — in one Excel file with a dashboard on top. No app, no subscription, no server.
One-time purchase · free updates for life · works completely offline
One Shure wireless system costs about $549. This costs $49 once.
Equipment tracking software is either free but needs a server you have to run, or easy but bills you every month forever. This is the third option: a spreadsheet you already know how to open, with the dashboard and reporting built properly on top.
| Subscription apps | Pen and paper | This tracker | |
|---|---|---|---|
| Cost | Monthly, forever | Free | $49 once |
| Setup | Create an account | None | Open a file |
| Who has what | Yes | If someone wrote it down | Yes, with a log |
| Works offline | No | Yes | Yes, completely |
| If you stop paying | You lose access | — | You keep everything |
Everything you would otherwise build yourself, already built
Sign equipment out, and know who has them
Assign a item to one of your volunteers, move it between ministries, send it for repair or retire it — every action stamped with a name and a date. When someone asks where it went, the activity log answers.
See what is due before it bites you
Service and warranty dates are tracked and bucketed — overdue, inside 30 days, 31–60, 61–90, or fine. The dashboard shows the count, and one click drills into exactly which equipment are affected.
What it is all worth, right now
Straight-line depreciation per item on a 3, 5, 7 or 10 year schedule. Book value sits next to original cost, and the report totals accumulated and annual figures — the numbers an accountant or a board asks for.
Bring your existing list in
Already have a list somewhere? Export it to CSV and drop it in. Columns are auto-detected, conflicts resolve as skip, update or add-new, and unknown volunteers and ministries are created for you. Five-minute undo if you change your mind.
Built for churches, schools and small venues running volunteer teams
- Churches running a volunteer A/V or worship team
- Schools and youth programmes lending out gear
- Small venues and community centres
- Anyone whose wireless mic walked off after a Sunday service
One download, $49
A single payment. Every future update is free. It is the same engine as our IT asset tracker, with the labels and categories rewritten for churches, schools and small venues running volunteer teams.
Before you buy
Is there a monthly fee?
No. One payment of $49 and it is yours, including every future update. No renewal, no per-seat pricing, no price rise later.
Why not just use a free template?
Free item templates are a list of columns. They do not check equipment out to a person, do not warn you before a service date, do not calculate what anything is worth now, and have no record of who had what. That is the difference you are paying for.
Do I need Microsoft Excel?
Any spreadsheet program that opens .xlsx works — Excel, LibreOffice Calc, or Google Sheets. The dashboard itself needs only a browser.
Does it need an internet connection?
No. The dashboard makes zero external requests — everything it needs is inside the file. It works with the wifi off, and on restricted networks.
Where is my data stored?
In the .xlsx file on your own machine. Nothing is uploaded and there is no account.
Can more than one person use it?
Yes, with a caveat. Put the file on a shared drive and everyone can open it, but only one person should edit at a time. Each person sets their own name, so the log still shows who did what.
Is this a subscription?
No. One payment, updates free for life. The files keep working regardless, because nothing depends on a server we run.
How is this different from your IT tracker?
Same engine, different vocabulary. If you manage computers rather than equipment, buy that one instead — you do not need both.
Ask me before you buy
There is no support desk here — it is one person, and I answer my own email. If you are not certain this fits what you manage, say what you are tracking and I will tell you straight, including if the answer is that it does not fit.
Look at it before you decide
The demo is the real dashboard with sample data loaded. Every screen works.